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Senior Administrative Assistant, Provost, Regulatory & Governance

Yorkville University
Full-time
On-site
Toronto, Ontario, Canada






About Us






We are looking for the visionaries, the change-makers, the self-starters who are seeking more from their career. Change begins with the small decisions we make, each day, to support each other and strive to create inspiring incredible educational experiences for all students, no matter where they are or how they learn. This concept connects deeply to the idea that, in choosing a career with Yorkville University, you will have the opportunity to push boundaries, flex your creativity and inspire positive change for so many people. It’s also a call-back to the transformative power of education itself. Seek a career that will challenge you to make a meaningful difference through work with a passionate, empowered team in an environment where your voice matters and your ideas are always important.

If you want to shine a light on academic excellence, be empowered to make an impact on the transformation of the Canadian post-secondary education landscape, and work collaboratively beyond levels, join us.









Who we need






The Senior Administrative Assistant, Provost, Regulatory & Governance will support the Regulatory and Governance function and the Provost office through administrative and clerical support. Reporting to the Provost and Executive Vice President, and the Senior Vice President, Governance, Regulatory and Government Affairs, the role requires a proactive approach towards administrative tasks and problem solving.  

 

This position requires the ability to proactively identify areas of in need administrative improvement, think critically, work independently and offer solutions to problems with a high level of professionalism and confidentiality. This is a hybrid role requiring 3 days on site (Monday + 2 days) at the corporate headquarters, located at 85 Richmond St. W.   

 

If you want to take on a role in an environment that makes a profound difference in the education industry, we would love to speak with you.   









What you will do






  • Work closely with the both the Senior Vice President, Governance, Regulatory & Government Affairs and the Provost and Executive Vice President, to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate needs in advance of meetings, conferences, etc. and provide a proactive approach towards support duties / initiatives.  
  • Undertake a broad range of administrative tasks: design and produce complex documents, reports, and powerpoint presentations; proofread and edit documents; collect and prepare information for meetings; compose and prepare correspondence maintain orderly files/archives of all essential documents.  
  • Effectively manage schedule and calendar details, prioritize open action items and pro-actively resolve scheduling conflicts. This includes organizing and coordinating meetings - including virtual and phone meetings, managing and tracking invitations, coordinating agendas, and facilitating communication.  
  • Act as Record Keeper for committees and meetings, ensuring to procure accurate meeting records and file them accordingly. 
  • Manage incoming correspondence by redirecting and responding as required.   
  • Arrange travel plans, itineraries, and agendas as needed.  
  • Reconcile expenses and prepare expense/travel reports for approval.  
  • Maintain a high level of professionalism and confidentiality in all activities.   

  









What you bring






  • Undergraduate degree required.   
  • Prior experience in the higher education sector preferred. 
  • 3-5 years of experience in an Executive Assistant or similar role in the post-secondary education sector strongly preferred, adjacent experience in regulatory bodies or non-profits might also be acceptable.  
  • Excellent time management skills and ability to prioritize tasks and projects with a sense of urgency and sound judgement.  
  • Ability to think critically and solve problems effectively.  
  • Expert knowledge of Microsoft Office Suite (power point, word, outlook, excel, SharePoint etc.).  
  • Strong organizational skills and meticulous attention to detail.  
  • Exceptional communication skills, both verbal and written.  
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, faculty and external partners.  
  • Able to maintain a high level of integrity and discretion in handling confidential information.  
  • Strong interpersonal skills and the ability to build relationships with all stakeholders.   

 









What's in it for you






We provide a transformative, accessible and flexible higher education environment, our team shares a passion for learning, teaching, and growing. We nurture an inclusive, supportive, and diverse work environment throughout our three campus locations. 

  • Health Benefits 
  • Dental Coverage 
  • Retirement Savings Plan 
  • Competitive Salary 
  • Fun, competitive, and challenging work environment 
  • Incentives and rewards 
  • Career growth 
  • Free Tuition for all Yorkville University Programs 
  • Employee and Family Assistance Program 








What does the best of all worlds mean at Yorkville University






  • An atmosphere that successfully blends an entrepreneurial culture with education. We value innovation and continuously look towards expanding our programming, working with the latest research, tools, and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current, and be future-forward.
  • The chance to accelerate your career and disrupt education by responding to the needs you see and purposefully challenging the status quo. Everything we do here is about delighting and engaging our employees - and ultimately our students- from mentorship to teaching, from creative outlets to analytical ones.
  • A place where all individuals feel welcomed in the academic and workplace environments and can bring their authentic selves to the educational and work spheres. We celebrate the full range of human diversity, and we acknowledge that equal access to opportunities and services may require the removal of barriers that equity-seeking communities experience in trying to obtain this access.
  • The opportunity to grow with access to free courses, certifications, and programs - right up to our Doctorate offerings.
  • An appreciation for the insights and skills you bring to work with a competitive salary and comprehensive benefits, including a wide breadth of wellness services, and a work-life balance.








Join us






We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we are looking for, express your interest now.

Diversity, equity and inclusion are a critical component of life at Yorkville Education Company and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous, and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community, and other equity-seeking groups.


Yorkville University is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability, please notify our People Team at 1-866- 467-0661.








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