Project Management Director, Office of the Provost

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Office of the Provost is looking for a Project Management Director to join its team! 

The context

IE University

IE is an international university based in Spain that offers programs in business administration, international relations, economics, law, sciences, technology, design, and humanities. Recognized as a leading educational institution in Europe and the world, IE delivers several master’s degrees included in the top 10 in the world according to the Financial Times, The Economist, Forbes, QS and other rankings.

With around 10,000 students, 83% of them from foreign countries, and an active network of over 80,000 alumni from 176 countries, IE is characterized by its diversity and openness to the world. The University is supported by 31 international offices, which organize over 2,000 events every year.

IE New York College

IE University will replace college-founder Glasgow Caledonian University as the sole member of Glasgow Caledonian New York College (GCNYC) which will be renamed IE New York College (IENYC) upon regulation approval. With this change of control, IE University becomes a custodian of the project to establish a state-of-the-art college with a focus on Business and Sustainability in SoHo.

IE University and the future IE NYC will be separate, independent institutions. However, they share a complementary academic mission, aiming to drive positive change through education, research, and innovation. Both institutions have a significant focus on business and advancing the sustainability agenda.

Office of the Provost

The Office of the Provost supports the long-term strategic planning of the University, manages academic partnerships and alliances, and further develops other strategic partnerships with non-academic institutions. The Office also hosts the Center for the Governance of Change and the Center for Health and Well-Being.

Project Management Unit

IE University is committed to providing a comprehensive suite of support services to ensure the success of IENYC. These services are related to marketing, recruitment and admissions, academic support, IT, library resources, alumni relations, career services, legal assistance, financial and tax advice, human resources, business analysis, administration, procurement, and more. To facilitate the design, management, and evaluation of these services, IE University will establish a Project Management Unit (PMU) at the Office of the Provost. This unit will work closely with IE NYC as well as various departments and schools within IE University.

The position

The Director of the Project Management Unit will be responsible for facilitating IE University’s operational, academic and program support services for the establishment and development of the College. This role requires exceptional project management and strategic planning skills, as well as a good understanding of curriculum development, academic partnerships, and higher education standards. Reporting to the Vice Provost for Strategy and Development, the Director will play a key role in coordinating and communicating with staff, faculty, and providers from both institutions.

• People-driven
• Change Builders
• Autonomy Enthusiasts
• Communication Enthusiasts Knowledge Champions
• Knowledge Champions

This position will be based at the IE Tower in Madrid.

Your role as a Project Management Director will involve: 

• Launch the PMU: Develop a Project Management Unit (PMU) to oversee the services provided to the College, establishing consistent project management standards, tools and best practices to ensure alignment with IE’s strategic goals.
• Monitor and report progress: Track project timelines, budgets and deliverables, providing regular updates to senior leadership and other key stakeholders, ensuring transparency and alignment.
• Manage operational processes: In close coordination with corresponding units, manage operational support processes, including legal and regulatory compliance, financial planning, commercial activities, campus renovations, human resources, and overall delivery of operational services.
• Manage academic processes: In close coordination with corresponding units and schools, manage academic support processes, including program development and implementation, accreditation and compliance, curriculum management, faculty recruitment and development, student services, academic and non-academic partnerships, alumni and community engagement, and overall delivery of academic and program-related services.
• Promote synergies with IE Programs: Leverage synergies with IE programs and students, including dual degrees, exchanges, visits, and competitions.
• Formulate operational and academic strategies: Design and implement operational, academic and program-related strategies for the successful launch and ongoing support of the College.
• Coordinate operational and academic stakeholders: Liaise with technical, administrative, academic and program management teams in New York and Spain to ensure cohesive planning and execution.
• Identify and manage risks: Identify potential risks and develop mitigation strategies to ensure the project’s success.
• Ensure quality standards: Ensure the quality and consistency of project deliverables, meeting all operational and academic standards and aligning with institutional goals.
• Support financial management: Monitor the project budget, promoting financial responsibility and effective use of resources.
• Facilitate communication: Serve as the primary liaison between IE University and the College in operational and program-related matters, ensuring clear and effective communication.
• Manage teams: Supervise, coordinate and/or coach individuals assigned to the team.
• Cultivate partnerships: Develop and maintain strong relationships with internal and external partners, fostering collaboration and support.
• Perform additional tasks: Assume any other related functions as needed.

To thrive in this role, you should possess the following qualifications:

Education:

• A master’s degree in business administration, operations, education, management, or a related field from a top-ranked university is required.
  
• Specialized training in project management is a strong asset.
  

Experience:

• A minimum of 7-10 years in project management, academic administration, program development, operations and/or strategic planning is required, preferably within the higher education sector.
  
• Previous experience at IE University is a strong plus.
  
• Proven experience in managing international projects and teams is highly desirable.
  
• Experience in consultancy is a plus.

Skills:

• Fluency (written & oral) in both English and Spanish is required.
  
• Strong ability to lead and motivate teams, manage multiple stakeholders, and drive project success.
  
• Strong problem-solving skills with the ability to make data-driven decisions.
  
• Exceptional organizational and time management abilities.
  
• Excellent interpersonal skills, capable of building trust and collaboration among diverse groups.
  
• Enthusiasm, team spirit and strong willingness to have an impact.
  Note: This position could potentially be expanded and/or split into two roles in the future, depending on the evolving needs and availability of resources.
  

It’s time to bring your best and make your mark. Now the choice is yours!

If you want to be part of this educational revolution, we invite you to apply and be part of our amazing team at IE University.