Assistant to the Provost

The Administrative Assistant to the Provost is responsible for providing a wide range of office, administrative, and clerical duties; coordinating academic events; supporting academic affairs projects; and maintaining basic accounting information for budget reporting to support the Provost's Office of Coker University. This position reports directly to the Provost.

PRIMARY DUTIES & RESPONSIBILITIES

• Act as primary point of contact for academic inquiries via email, telephone, and in-person; answer routine inquiries and routes technical inquiries to the proper persons;


• Coordinate appointments for the Provost as needed and communicate messages from the Provost to others on campus;


• Establish and maintain the the documentation for the qualification of academic staff and faculty personnel files;


• Coordinate academic events/programs (e.g. Opening Convocation, Honors Convocation, New Faculty Orientation, Adjunct Professional Development Day) and other special events that fall under the purview of the Provost's office;


• Assist in preparing annual budgets, process bills and invoices for payment, oversee credit card reconciliation process;


• Support the promotion and tenure documentation process;


• Record minutes of the Academic Council and ensure that these are downloaded onto the current Learning Management Software;


• Maintain the electronic storage of course syllabi;


• Organize and communicate information regarding the Susan Coker Watson Scholarship to include the call for applications and the award and denial letters;


• Prepare new faculty orientation schedule and information packets;


• Create and maintain a shared sheet with HR regarding adjunct and faculty overload stipends;


• Oversee office supplies as needed for Academic Affairs;


• Maintain and update the Adjunct Faculty Handbook and the Faculty Handbook;


• Supervise work study students;


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QUALIFICATIONS

• 3-5 years working experience in a similar administrative capacity where confidentiality, punctuality, and a detailed approach to tasks was expected;


• Excellent verbal and written communication skills and professional telephone and email etiquette;


• Exposure to, or experience in, an event planning environment;


• Experience performing basic accounting functions;


• Self-starter, flexible, and able to work independently;


• Ability to multi-task and change priorities as needed;


• Ability to adapt technologies to benefit office efficiency;


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https://coker.isolvedhire.com/pages/JobOpportunities

Review of applicants will begin immediately and continue until the position is filled.

University Standard Service and Excellence Expectations:

Coker's standards of service and excellence to the campus and community is an institutional priority for the university. We pride ourselves in our customer service, communication, and availability to our stakeholders and employees through efficient response times, detailed information, and professionalism.

Located in Hartsville, South Carolina, and founded in 1908, Coker is a student-centered university granting bachelor's degrees in 30+ subject areas, including five degrees earned entirely online, and three master's degrees earned entirely online. Coker is included among the "Best Regional Universities in the South" by U.S. News & World Report and "Best Southeastern Schools" by The Princeton Review. More information is available at coker.edu and cokercobras.com.

Coker University, in compliance with all applicable state and federal laws, including Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and expression, age, marital status, veterans or military status, or against individuals with disabilities, or other legally protected classifications in the areas of employment, admission, financial aid or access to educational or extracurricular programs, activities or facilities.